Projects Coordinator

Job Summary :

The Projects Coordinator is responsible for supporting and coordinating multiple construction and engineering projects to ensure smooth execution and alignment with schedules, budgets, and quality standards. This role acts as a central point of coordination between project teams, contractors, and stakeholders, ensuring effective communication, proper documentation, and timely follow-up on all project activities.

Key Responsibilities

 1. Project Coordination & Planning Support

• Assist in developing project schedules, work plans, and resource allocation.

• Coordinate project activities across multiple teams and disciplines.

• Ensure alignment between project plans, timelines, and deliverables.

2. Progress Monitoring & Reporting

• Track project progress against schedules and highlight delays or risks.

• Prepare daily, weekly, and monthly progress reports.

• Maintain dashboards and update KPIs for management review.

3. Stakeholder Coordination

• Act as a communication link between project managers, site teams, consultants, and contractors.

• Organize meetings, prepare minutes of meetings (MoMs), and follow up on action items.

• Ensure timely flow of information across all stakeholders.

4. Documentation & Control

• Maintain organized project documentation (drawings, contracts, reports, submittals).

• Track RFIs, approvals, and submittals to ensure timely processing.

• Ensure proper version control and document management.

5. Contract & Commercial Support

• Assist in tracking variations, claims, and contract deliverables.

• Support quantity surveyors and project managers with documentation.

• Maintain logs for change orders and project correspondence.

6. Risk & Compliance Support

• Assist in identifying project risks and tracking mitigation measures.

• Ensure compliance with project procedures, standards, and regulations.

• Support health, safety, and environmental documentation and reporting.

Qualifications, skills and requirements 

• 3-5 years of experience in construction or project coordination roles.

• Bachelor’s degree in Engineering (Civil, Mechanical, Electrical) or related field.

• Strong understanding of construction processes and project workflows.

• Familiarity with project planning tools (Primavera P6, MS Project, Excel).